Generate PAAR Draft

To assist users in assessing automation opportunities, Apromore provides the capability to generate a Process Automation Assessment Report (PAAR). A PAAR provides a summary of the benefits of automating one or more activities in a process. In other words, we can determine the effect of replacing a human resource or a group of resources with a bot.

To generate a PAAR, we should first:

  • Simulate an as-is model. This model contains the current process where one or more activities are done manually.

  • Simulate a what-if scenario where one or more activities are automated. The automation of an activity involves two things. First, the activity is assigned to a bot instead of human resources, and second, the duration of the activity is reduced. Thus we’d need to create a new ‘bot’ resource and assign it to the task(s) we wish to automate.

As a result, we will have the following four files in our Apromore Workspace:

  • An “as-is” simulation model (before the automation, i.e., with human resources).

  • An “as-is” simulated log.

  • A “what-if” simulation model (with an assigned “bot” resource).

  • A “what-if” simulated log.

Once we have these four items, we can generate the PAAR.

To generate the PAAR, select the two simulated logs (as-is and what-if) and launch them in the Dashboard.

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Go to the Overview tab and click the Download icon.

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In the dropdown, select Generate PAAR draft.

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The Generate PAAR report window is displayed.

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Enter the Process name and the Report name.

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Select Apromore PAAR draft as the Report format.

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Select the As-is log, To-be log, As-is model, and To-be model.

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In the Tasks dropdown, select the tasks that were automated. These tasks were assigned to the ‘bot’ resource in the what-if model.

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Apromore automatically populates the average duration and average cost for both the as-is and to-be models. These figures are immutable. Scroll down and click Generate.

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Apromore generates a summary of the benefits of the “what-if” automation scenario in the Description box. The PAAR also includes the following details for each of the selected tasks.

  • Changes to the resource cost.

  • Changes to the average task duration.

  • Changes to the average task cost.

  • Changes to the average frequency per month.

We can download the report in MS Word. Scroll to the bottom and click Download.

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